PeopleBlue connects exceptional Latin American talent with leading U.S.-based businesses. We specialize in building long-term partnerships that empower professionals to grow and deliver outstanding results remotely. At PeopleBlue, we believe in fostering a culture where our people thrive, feel valued, and have the tools to succeed. If you’re looking for a company that values integrity, growth, and excellence while supporting work-life balance and continuous development, you’re in the right place.
Role
Overview
We are
looking for a highly organized Administrative Assistant to support
business operations by managing administrative tasks, optimizing workflows, and
ensuring smooth day-to-day activities. This role requires strong communication,
analytical, and coordination skills, as well as a proactive mindset to support
cross-functional teams and enhance efficiency.
What We Offer
- 100% remote work to enjoy the flexibility and comfort of working from home.
- A people-centered culture that prioritizes balance, growth, and support.
- Competitive salary, with annual reviews for adjustments.
- Paid vacation, so you can rest as well.
- Medical leave coverage (subject to case review).
- The chance to become part of a growing network of
outstanding Latin American professionals making an impact globally.
Key Responsibilities
- Manage data entry, record-keeping, and document organization.
- Coordinate meetings, handle email communication, and follow up on correspondence.
- Track and manage operational workflows and task completion.
- Support vendor coordination, procurement, and invoice processing.
- Assist with project management and collaboration across departments.
- Understand and use key performance indicators (KPIs) to help with strategic alignment and decision-making.
- Maintain confidentiality and compliance with company policies.
- Develop and update Standard Operating Procedures (SOPs).
Requirements
- Minimum of 2 years of experience in administrative support or a similar role.
- Strong analytical, reporting, and problem-solving skills.
- Excellent written and verbal communication in English.
- Ability to prioritize tasks and work independently in a remote environment.
- Microsoft Office Suite / Google Workspace
- Communication tools: Slack, Zoom, Microsoft Teams
- Project management tools: Asana, Trello, or similar (preferred)
- CRM or database management tools: HubSpot, Salesforce, Zoho, or similar
- Running Windows 10 or later or an updated version of macOS
- RAM: Minimum 8 GB
- Internet: 25–50 Mbps minimum speed
- USB noise-canceling headset
PeopleBlue Recruitment Process
At PeopleBlue, we follow a structured process to ensure each candidate aligns with our clients' profiles and culture. Our steps include:
1. Initial HR Interview
We assess your general profile, experience, motivations, and availability.
2. Psychometric Assessment
We apply tests to understand your competencies, work style, and personality traits.
3. Employment Reference Check
We verify your experience with former employers or supervisors.
4. Operations Team Interview
We validate your technical skills, communication abilities, and English proficiency (if applicable).
5. Client Interview
We coordinate an interview with the hiring company.
6. Contract Signing
We formalize your onboarding as a Virtual Assistant.